Handling an Excused Absence
Undergraduate School and Graduate School
学部・大学院
When students will be absent from classes for reasons given in table 1 and 2 below, please submit a "Request for Excused Absence (Form 1)" with required documents to the Student Affairs Division in advance. If it is not possible, students can submit the documents to the Student Affairs Division after their absence. Class instructors may give absentees additional assignments, reports, etc. concerning class content provided on the date of their absences as necessary. Please contact instructors who are in charge of the courses directly.
If the reason for absence is 1- (6), prior approval by the committee is required. Students must report their absence by submission of a "Request for Excused Absence (Form 1)" no later than month before the date of the absence. The reasons approved in the past will be posted for your reference. Students who are scheduled to be absent due to a new reason not listed in this list, should consult with the Student Affairs Division in advance when they know the reason. And please submit a "Request for Excused Absence (Form 1)"as soon as possible even if it is the contents shown in this list (contents approved by the committee in the past). Academic Affairs Board Approval Reason Reference Academic Affairs Committee Approval Reason(Reason 1-(6), AY2015～AY2023,July)
In cases a student fails to take examinations due to reasons given in table 1 and 2 below during a final examination period, the student can submit a "Request for Permission to Take a Makeup Examination" with required documents to the Student Affairs Division in addition to the Request for Excused Absence.
１. Students'"absence"from classes for reasons on the list below shall be handles as "Not absent", in principle.
| Reasons for absence | Period of absence | Documents |
|---|---|---|
| (1) Bereavement leave | Death of a spouse: Up to 10 days Death of a family member in the first degree of kinship: Up to 7 days Death of a family member in the second degree of kinship: Up to 3 days (Including Saturdays, Sundays, and holidays) |
Documents for which proof your family's death such as a letter of mourning ceremony. |
| (2) Infectious diseases ※based on Item 1, Article 18 of the Enforcement Regulations for the School Health and Safety Act | Period based on Article 19 of the Enforcement Regulations for the School Health and Safety Act | Confirmation documents such as a medical certificate and prescription for the infectious diseases |
| (3) Suspension or delay of the transportation service the student uses to go to the University due to natural disaster, etc. | The period of suspension or delay of transportation | A certificate for delay issued by the transportation (Proof of date, time, and section of transportation) |
| (4) Requirement to attend a trial as a lay judge | Period of attendance of a trial as a lay judge | A notification from the court |
| (5) Participation in extra-curricular activities and/or exchange programs, etc. requested by the UoA | Period requested by the UoA | Documents confirming the details and date of the activities in question |
| (6) Other academic and/or extracurricular activities approved by the Academic Affairs Committee or Graduate Academic Affairs Committee *1 | The period approved by the Academic Affairs Committee or Graduate Academic Affairs Committee. However, this shall be limited to once per quarter, in principle (in the event that an excused absence extends from one quarter to another, it shall be considered to have been in the quarter with the majority longest period of the absence). | Documents confirming the details and date of the activities in question |
| (7) In addition to (1) through (6) above, when there is a reason that makes it difficult for the student to commute to the University and special circumstances are recognized by the Dean of Students *2 | For such period as the Dean of Students deems necessary | To be determined by the Dean of Students on a case-by-case basis |
*1 "Other academic and/ or extracurricular activities" are such as hackathons and programing competitions. (However, participation as audience or spectators shall not be included.)
*2 "When there is a reason that makes it difficult for the student to commute to the University and special circumstances are recognized by the Dean of Students" refers to reasons that affect multiple students, such as a large-scale disaster. Cases due to the student's personal circumstances are not included.
２ Students'"absence"from classes for reasons on the list below shall be handles as "Not absent"from classes at the discretion of class instructors.
| Reasons for absence | Period of absence | Documents |
|---|---|---|
| (1) Marriage | Student's own marriage: Up to 5 days Student's family member within the second degree of kinship: Up to 2 days |
Resident card, etc. |
| (2) Employment examinations (Internship is not included) which are acepted by office for employment supoprt. | Period of the examination | Documents to provide the employment examination days |
| (3) Teaching training and training on nursing care for teaching certificate | Period for the teaching training, etc. |
* 5. Regardless of the table 1 and 2, when absence from courses is needed due to sick or other reasons for long time, students are required to report it to the Student Affair's Division(sad-aas@u-aizu.ac.jp).
* Infectious diseases based on Item 1, Article 18 of the Enforcement Regulations for the School Health and Safety Act
★If students are diagnosed with the following Infectious diseases, the attendance will be suspended for resting themselves and preventing the outbreak. After healing, please submit a "Request for Excused Absence (Form 1)" with a medical certificate etc. to the Student Affairs Division
| Type of desease | Name of desease |
|---|---|
| 1st type | Ebola hemorrhagic fever, Crimean / Congo hemorrhagic fever, small pox, hemorrhagic fever of South America, plague, Marburg disease, Lassa fever, acute poliosis (polio), diphtheria, severe acute respiratory syndrome (SARS), avian influenza (H5N1 type) , Infectious diseases such as novel influenza, designated infectious diseases and new infectious diseases |
| 2nd Type | influenza (except H5N1 type), pertussis, measles (measles), epidemic parotitis (mumps), rubella (three different), varicella (chicken pox), pharyngeal conjunctival fever (pool heat) , Tuberculosis, meningococcal meningitis, COVID-19 |
| 3rd Type | cholera, bacterial dysentery, intestinal hemorrhagic E. coli infection, typhoid, paratyphoid, epidemic keratoconjunctivitis, acute hemorrhagic conjunctivitis, other infectious diseases |
★Standard duration for suspension of attendance (main items)
| Name of desease | Standard duration by the Enforcement Regulations for the School Health and Safety Act |
|---|---|
| Influenza | Until influenza onset (fever), for at least 5 days and until 2 days after fever |
| Pertussis | Until the cough specific to pertussis disappears |
| Measles | After fever, until 3 days have elapsed |
| Mumps parotitis (mumps) | Until parotid swelling has cleared。 |
| Rubella | Until the rubella rashes disappear |
| Varicella (chickenpox) | Until all the rashes crust |
| Pharyngeal conjunctivitis fever (pool fever) | Main symptoms disappear, until 2 days elapse |
| COVID-19 | Until 5 days have passed since the onset of symptoms and 1 day has passed since the symptoms were relieved |
| Others | Until the doctor acknowledges there is no fear of infection due to symptoms |
Reference
The University of Aizu Guidelines for the Handling of Student Absence
http://web-int.u-aizu.ac.jp/official/faculty/sad/USord/USord03-02_e.pdf