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英語 - キャンパスライフ

pgtitle_campus_conference

[Last Updated] 2012-03-28

1. Introduction of Financial Aid for Conference 
There are two types of conference grants that students may apply for: "KONWAKAI fund" and "AIZU ZAIDAN fund."
(1) KONWAKAI fund - Operated by the Aizu Association of Industry-University Cooperation
(2) AIZU ZAIDAN fund - Operated by the Aizu Regional Foundation for the Promotion of Education & Science
 
 (1) KONWAKAI fund (2) AIZU ZAIDAN fund
Purpose
■Providing a grant for Conference
 presentations
■Defraying part of the travel costs
 for Conference presentations
 (Endorsement from an academic advisor
  REQUIRED)
Eligibility
■Graduate ONLY
 
■Overseas conference ONLY
■Undergrad & Graduate
 
■Overseas conference
 (Conference paper review REQUIRED)
 
■Domestic conference
How to
Distribute
■Once per year
 (Fiscal year: Dec. - next Nov.)
 
■By cash
■One-off subsidy
 
 
■By bank transfer 
Amount
■20,000 JPY
■Equivalent to round-trip airfare
  (exc fuel surcharge & airport tax)
 
■A fixed amount by the venue
Prohibition of
multiple grants
and applications
  
■Applicants must NOT have applied for
 or be being granted by any other
 organization's grant porgrams at the time
 of application for this program.
 
(e.g.)Applicants subsidized for travel by
 a research budget of UoA faculty members'
 can NOT apply for this program.
 
(e.g.) Applicants who have applied for any
 UoA grants for travel for conference
 presentations can NOT apply for this
 program.
 
[Exceptions]
*It is acceptable to receive the grants from
 KONWAKAI fund and AIZU ZAIDAN fund
 at once.
*It is acceptable to receive the grant from
 AIZU ZAIDAN if students apply ONLY for
 grants for "Registration Fees for
 conference" under subsidey programs of
 other organizations including UoA.
 
Ineligibility
   ■NO eligibility if an applicant receives
  Science Research Grant or other grants.
 
■NO eligibility if the itinerary includes
  any irrelevant destinations.
NOTE
 
■AIZU ZAIDAN may terminate the
  distribution of the grant in the middle
  of year to stay within a set budget.
2. Instructions for Applying 
Following the rules described below, please prepare all required document and submit them to the Administrative Office.
*NO application submitted after the deadline is acceptable.
 (*See "SAMPLE" files for details of required document.)
（*Every form must be completed in Japanese.)
 
 (1) KONWAKAI fund (2) AIZU ZAIDAN fund
Application
Deadline
■FOUR(4) WEEKS before the date
 of departure to the Conference
■SIX(6) WEEKS before the date
 of departure to the Conference
Application
Materials
(1)Application form
(2)Outline of the Conference
  (Website, Program, etc.)
(3)Conference acceptance letter/Email
(1)Application form
(2)Description form
(3)Academic advisor's endorser
(4)Outline of the Conference
   (Website, Program, etc.)
(5)Conference acceptance letter/Email
(6)Abstract paper (in Japanese)
(7)Full paper (in original language)
(8)Photocopy of a bankbook
 
(9)3 Airfare estimates
 *Contact the travel agencies below.
 *If the below agencies are not available, 
  any other will be fine.
 -Aizu Bus Kankoh ATS
 (Tel:0242-24-6666/Fax:22-5060)
 -Top Tour
 (Tel:0242-22-3080/Fax:24-5623)
 -Orient International Service
 (Tel&Fax:0242-75-2929)
Forms for
Overseas
 FormWord Pdf SAMPLEWord Pdf FormWord Pdf SAMPLEWord Pdf
Forms for
Domestic
   FormWord Pdf SAMPLEWord Pdf
Notice of
Acceptance
■Will be issued in three weeks
■Will be issued in five weeks
NOTE
■Any materials written in English
 must be accompanied by
 a Japanese translation.
 
■Use of white-out (correction fluid)
 is NOT acceptable.
■Any materials written in English
 must be accompanied by
 a Japanese translation.
 
■Use of white-out (correction fluid)
 is NOT acceptable.
 
■If you are to apply for other grants
 at once, please advise us in advance.
3. Instructions for Performance Reporting
It is mandatory to submit a report to the fund(s) after the Conference.  Following the rules described below, please prepare all required document and submit them to the Administrative Office.
(*See "SAMPLE" files for details of required document.)
（*Every form must be completed in Japanese.)
 
 (1) KONWAKAI fund (2) AIZU ZAIDAN fund
Reporting
Deadline
■Within A MONTH of arriving back
■Within A MONTH of arriving back
Reporting
Materials
(1)Report form
(2)Handouts given at the Conference
(1)Report form
(2)Description form
(3)Photos of the Conference presentation
(4)Handouts given at the Conference
(5)Receipt of the airfare
  (or the stub of the airline ticket)
Forms for
Overseas
 FormWord Pdf SAMPLEWord Pdf FormWord Pdf SAMPLEWord Pdf
Forms for
Domestic
   FormWord Pdf SAMPLEWord Pdf
title_campus_conference_02
 
Collaboration and Assistance Section, Planning and Collaboration Division
Location 1st floor of the Administration Complex
Office hours 8:30am-12:00pm / 1:00pm-5:15pm 
Phone 0242-37-2511 (Ext: 2112)
E-mail cl-innov@u-aizu.ac.jp